Smart Replenishment of Supplies

PrintWayy's Intelligent Supplies Replenishment was developed with the aim of facilitating print outsourcing management operations through Artificial Intelligence, providing accurate data on how much supplies to replenish for each customer.
With this, there will be:

  • Reducing the TCO of printing contracts;
  • Reduction of capital tied up in stock;
  • Reduction of manual processes;
  • Reduction in the financial cost of the operation.

Understand Intelligent Supply Replenishment

Intelligent Supply Replenishment provides operations with precise Artificial Intelligence technology that will replenish what needs to be sent to customers based on their specific needs.

For everything to run smoothly, print outsourcing companies need to use PrintWayy stocks correctly and fully, as replenishment starts at the scheduling stage, passing through the stage of confirming receipt of supplies at customers, and transitioning between stocks for control and traceability.

Enabling Replenishment of Supplies

To enable Smart Supply Replenishment, you must enable users by following the steps: Settings > User Accounts > User Details > Permissions

Mark the Schedule Replenishment and Receive Supplies permissions as per your operational need.

Permission to Schedule Replacements
Allows the user who has it to perform the scheduling of replacements.
Affected users: Administrator users, collaborator users and/or users who have permission to manage inventories.

Permission to Receive Supplies
Allows the user who has it to confirm the receipt of supplies.
Affected users: Customer and collaborator users, collaborator users who have permission to manage stocks.


Replenishment Schedule

To program a new smart reset, in the menu "Supplies", you must follow the steps: Generate replenishment > Select the period in which you will make the replacement > Select the customers and types of supplies, Confirm.

Understanding the programming Grid

  • The item column, is responsible for showing the supplies that were flagged by PrintWayy to be replenished in the selected period.
  • The colour column, represents the colour of the supply that will be replenished by PrintWayy.
  • The Printer column, brings the information of the printer which will have the replacement of the item in question.
  • The Current Stock column shows the available quantity of the item in question in your company's stock.
  • The " Recommended Replacement" column will show the quantity of supplies needed to meet the demand for the period in question, as recommended by PrintWayy.
    In some cases where the printers are new, PrintWayy will not have enough information to suggest a replacement.
  • The security item column enables the user who is generating the replenishment to insert more items if necessary.
  • The total amount requested column calculates the amount recommended by PrintWayy, plus the amount manually entered if required.

Understanding the grid of the Replacement Schedule screen

Replacement status

Yellow status: Replenishment with one or more items pending receipt by the customer.
Status green: Replenishment carried out successfully.
Status red: Item delayed in sending to customer.

Item Status

Status yellow: Item not yet received at customer.
Status green: Item received at customer.
Status red: Item with shipping delay.

In the right-hand corner of the replacement, you will find the estimated "Replacement Coverage and next to it, in the three dots, it is possible to access the details of the replacement. On this screen you can perform some actions, such as deleting and receiving items.

Replacement Details

To access the details simply double click on the line or on the three dots on the right hand corner of the reset and select "View details"..

On the details screen you can delete the replacement or just some items, as long as the receipt has not yet been confirmed. After this confirmation it will not be possible to delete the entire replacement.

To perform the deletion, select the checkboxes of the items and click on the button "Delete", then a second confirmation will be requested, if confirmed, the action cannot be undone.

Also on this screen you can confirm which items have already been delivered to the customer. Just select the check boxes of the items and click on the button "Mark as received".

This action will also require confirmation as it cannot be undone.

Receiving supplies

To confirm receipt of the supplies, in the menu "Supplies", you must follow the steps: Receiving supplies > Select one or more supplies that have been received > Receive supplies.

Understanding the grid of the Receive Supplies screen

Replacement status

Yellow status: Replenishment with one or more supplies pending receipt by the customer.
Status green: Replenishment carried out successfully.
Status red: Supplies delayed in sending to customer.

Item Status

Status yellow: Supply not yet received.
Status green: Procurement received successfully.
Status red: Procurement delayed in shipment.

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